It picks up on the first ring, at any hour, and books the job
while they are still on the phone.
One ring
Good evening, Hendre Heating.
Hiya. I’ve got no hot water and the boiler’s making a racket. Can someone come out?
Sorry to hear that. Is it losing pressure as well, or just the noise?
Logged — no hot water, noise, no pressure lossNo, pressure’s — sorry, no. Pressure’s fine. It’s just the noise and no hot water.
Right. I can get someone to you tomorrow morning at half eight, or two o’clock in the afternoon.
Read the diary — Dai free 08:30 and 14:00 tomorrowHalf eight’s better for me.
Half eight it is. Can I take your name and the address?
Jane Morgan, 14 Bryn Road, Cwmbach.
Booked, Jane. Dai will be with you at half eight. You’ll get a text now with his name and the time.
Job created · text sent · Dai’s diary updatedCall ended
The behaviour above is what it does. The caller, the business and the address are not real — a page that shows a specific customer’s call is claiming a case study, and ours gets told properly on its own page. Ring 07700 162008 if you would rather check than read.
No hot water. Can someone come out?
Ring to a confirmed booking, on a live call — 1.1 seconds.
The same diary your engineers work from — read live, on the call.
Have you got anything Thursday morning?
Half eight is free. Shall I put you in?
Google Calendar here as the example. Calendars, booking systems, price lists, customer records — the connection is built for the software you already run, so there is no fixed list to pick from.
What you say, what you charge, what you turn down, and the three questions you get asked every single day. That conversation is the build.
On a number of its own, as many times as you like. Try to catch it out. It goes nowhere near your customers until you are happy with it.
One change at the phone company, and it takes effect on the next call. Nothing on your desk changes and nothing gets unplugged.
Take the record away and what is left is an answering machine that talks nicely.